CIVIC DEVELOPMENT & HISTORIC PRESERVATION

 GRANT APPLICATIONS

NEW DUE DATE JULY 1

The Garden Club Federation of Massachusetts, Inc.

1) Clubs receiving grants are expected to take an active role in completing their projects.

2) Clubs have one year after the official notification of their award at the October Fall Conference of the GCFM to complete their projects and must provide photos of progress made on the project and a one-page report showing expenditures and improvements by October 1 of the following year.

3) Grant money cannot be transferred to another project.

4) Clubs who do not submit this report will be asked to return the money. A one-year extension may be arranged if the report substantiates its need.

5) Winning clubs are not eligible to apply for a new project until 3 years after receiving a previous award.

Civic Development grants are made for new or on-going projects that garden clubs will help maintain. A long-term maintenance plan must be included.

Examples of appropriate projects:

·         Municipal planting projects, including traffic islands, parks, etc.

·         Landscaping at schools, memorial halls, libraries

·         Plantings of labeled trails at nature preserves

Historic Preservation grants are given for new or on-going projects designed to preserve the past in the context of the present. Grants are awarded for improvement of sites that are of historic importance to the local community. Approval of site owners is necessary, if appropriate. Preference is given to accurate period plans that are practical for current uses of the property. A long-term maintenance plan must be included.

Examples of appropriate projects:

·         Restoration of landscaping at a historic building/property in your community

·         Projects undertaken with local Historic Preservation groups

·         Creation of a garden that is site appropriate and authentic to a particular significant historic period

PREPARING THE APPLICATION

The application should not be longer than seven sides, including the cover page.

1. COVER PAGE (Must include the following information in this order)

CIVIC DEVELOPMENT & HISTORIC PRESERVATION GRANTS  (Circle which grant you are

applying for.)

Club Name:                                                                  City:

Club President:

Number Of Members In Club:                                  District:

Contact Person:                                                          Title:

Street Address:                                                           City:

State:                                                                             Zip Code:

Telephone:                                                                    Email:

Project Title:

Amount Requested:

Signature:

2. In the body of the proposal, please describe:

§         Existing site conditions: color photos and brief narrative

§         Purpose of project:

§         Proposed changes: plan of site and planting plan, including relevant structures.

                    It is helpful to draw the plan to a scale: for example, 1” = 100’ or 1/4” = 1’

§         Ways your project fulfills the purpose of the grant:

§          

                                Historic Preservation

                                a. Importance of historic site to community

                                b. Appropriateness and accuracy of plan to the period of time you are representing.

Please indicate whether this is a restoration of a historic garden that actually existed at one time or a creation of a garden that never existed on site, but is authentic to a                 particular significant historic period. Include information on how this project fits into an existing master plan for the property, if one exists.                                

                                c. Explanation of how changes will enhance use of site

                                                                                                OR

                                Civic Development

                                a. Importance of site to community

                                b. Appropriateness of planting design to style of surrounding buildings and landscape

                                  and to viewpoint of the intended audience (from the road, from a rooftop….)

                                c. Suitability of plant selection for site conditions

§         Budget for installation:

a.        Cost of plants:                       

b.       Cost of other materials: (Contractors’ estimates are acceptable. This chart is provided as an example of a useful format for garden clubs making their own calculations.)

                        c. List of all donated funds and materials. (Include as much information as possible,                                                                                  including source, description, and monetary value of donation.)

                                d. Estimated costs of labor provided by an outside contractor

                                e. Description of garden club participation in installation phase

§         Maintenance plan showing club participation

                                a. Yearly costs of supplies such as replacement plants, annuals, mulch, and fertilizer

b Hours of labor estimated to perform maintenance tasks such as watering, deadheading,

pruning, and spring/fall clean-ups

c. Hours of volunteer labor and contracted labor

QUESTIONS?                 Call Historic Preservation Cairman Laura Bibler (978.475.8658)

                                                                 or Civic Development Chairman Sally Muspratt  (617.327.2401)

Revised February 15, 2007